Club Constitution.

North West Casual Classics

(est 1995)

The Constitution of North West Casual Classics Vehicle Club

V3.0 Edition

December 2019

 Contents

1.         INTRODUCTION

2.         CLUB NAME AND OBJECTIVE

2.1            Title

2.2            Objectives

2.3       Use of Club Name and Address

3.         ALTERATIONS OF RULES

3.1            Dissolution

4.            MEMBERSHIP

4.1       Eligibility

4.2       Acceptance of Members

4.3       Provisional Membership

4.4       Honorary Membership

4.5       ‘Under 25’s’ Membership

4.6       Admission Voting

4.7       Contact Details

4.7.1    Consent to Share

4.7.2    Deleting Contact Details

4.7.3    Website Access

4.8       Subscription

4.8.1    Payment of Subscription

4.9       Donations by Members

4.10     Subscription Non-payment

4.11    Resignation

4.12     Expulsion of Members

4.13     Observation and Interpretation of the Rules

4.14     Access to the Rules and Regulations

4.15     Property of the Club

5.         OFFICIALS OF THE CLUB

5.1            Management

5.2       Election of Officers

5.3       Committee

5.4       Meetings of the Committee

5.5       Absence from Committee

5.6       Voting of Committee Members

6.         MEETINGS

6.1       The Annual General Meeting

6.2       Special General Meeting

6.3       Agenda

6.4       Voting

6.5       Right to be Present

7.        EVENTS AND SHOWS

7.1       Acquisition of Entry Passes

7.2       Legality of vehicles

7.3       Show Attendance

1.      INTRODUCTION

This Constitution is the body of Rules and Regulations by which this club is regulated. It describes the clubs purpose and objectives and embodies the aspirations of its members, namely to further their enjoyment of their various vehicles, and apply
to and attend shows and events as a club.

2. NAME & OBJECTIVES

2.1    Title

The name of the Club shall be, “The North West Casual Classics Multi-make Vehicle Club” (abbreviated to NWCC), hereafter referred to in this document as “the Club”.

2.2    Objectives

The Club exists to:

  • Foster interest in the use, preservation, and restoration of classic vehicles of all types;
  • Foster interest in classic vehicles;
  • Watch the local administration of the laws affecting motoring and motor vehicles, and to make representations to the appropriate bodies, Government or council.
  • Promote the club at events both organised by this club, and other events at which the club attends.

  • Arrange events, lectures, discussions and social and other meetings;
  • Afford Members such benefits and privileges as may be possible;
  • Provide Members with assistance, advice and information on matters connected with their vehicles, without prejudice.

2.3    Use of Club Name and Address

The name and/or address of the Club shall not be given by any Member as their address for any trade, advertising, business purposes or in connection with any legal proceedings.

3.   RULES ALTERATION

Any alterations
may be made in these Rules by a General Meeting,
provided:

  • Changes to the club rules should only be made at General Meetings
  • That details of the proposed alteration or alterations are brought to the attention of the Club Chairman or Vice Chairman prior to the General Meeting, should the requester be unable to be present at the General Meeting;

and that…

  • The resolution
    proposing such alteration be
    carried by a majority of
    those entitled to vote.

3.1   Dissolution

The Club may be dissolved by a Special General Meeting convened by direction of the Committee, or on the requisition of the majority of the Members. If the resolution of dissolution be duly passed, the Committee may, forthwith, appoint an Auditor to liquidate the affairs of the Club, and if there remains any surplus assets on realisation, these shall be disposed of at the discretion of the Committee.

4.      MEMBERSHIP

4.1     Eligibility

Membership
shall consist of the following
categories;

  1. Ordinary
    Full Members
  2. Honorary
    Full Members
  3. Under 25’s’ Full Members

These categories can be applied to more than one person. i.e. the Club, at the discretion of the committee, can recognise a couple (married or otherwise) and recognise them both as such that only one membership be required.

4.2     Acceptance of Members

Applications for Membership of the Club shall be submitted in person at either a club gathering, by post to the Membership Secretary, or online via the club web site and the acceptance of such candidates shall be at the discretion of the Committee.

Membership of the Club shall continue only for the period covered by the current subscription, and Members shall be subject to re-evaluation annually, by the Committee.

All applicants must complete a form requesting their name and address, and this must be made by an individual in his/her own correct name and be signed by that applicant personally.

A parent or guardian must sign to give consent to membership for anyone under
sixteen years of age.

4.3     Provisional Membership

There will be no provisional members. Any applicant for Membership of the Club shall, on acceptance of their subscription, become a full Member of the Club.

4.4     Honorary Membership

The Committee may elect as Honorary Members any person or persons who have been distinguished in promoting the cause of motoring in general or of the Club in particular, subject to ratification at the next General Meeting.

4.5     ‘Under 25’s’ Membership

There shall be an ‘Under 25’s’ Membership Category which may be liable to a reduced annual subscription. Applications for membership within this category will be at the discretion of the Membership Secretary and be supported by evidence to demonstrate eligibility. Such members will obtain the rights of an Ordinary full Member of the Club.

4.6     Admission Voting

A vote of one-third of the entire Committee against an application for Membership shall exclude that applicant from Membership.

4.7      Contact Details

Member’s contact
details will only be made available to committee members for club business, eg:
subscription reminders, sending show tickets, get well cards; and will not be
shared outside of the club.

4.7.1  Consent to Share

By signing the application form a prospective member
gives consent for the sharing of contact details as above. Consent
to share details can be withdrawn at any time by the member contacting the
membership secretary.

4.7.2  Deleting Contact Details

Any member leaving the club, or any relative
of a deceased member, may have the member’s details deleted by contacting the
membership secretary.

4.7.3  Website Access

Members may apply to have access to the member’s area on
the club website with their own, personal user name and
password which no-one else will have access to.

4.8     Subscription

Annual Membership Subscription shall be proposed by the Committee and approved by a majority at the Annual General Meeting.

4.8.1 Payment of Subscription

The method and amount of payment of subscription will be decided at the Annual General Meeting. Proposals of the method and amount may be presented by any member at the Annual General Meeting, and approved by a majority at the same. This
method/amount will remain in force until altered at subsequent Annual General Meetings.

4.9     Donations by Members

In extra-ordinary circumstances, the club may find itself with insufficient funds to cover its short term financial commitments. In this instance, a General meeting will be called and the membership approached by the committee for donations to assist at these times.

4.10   Subscription Non-payment

Any Member of the Club who
has not paid their renewal subscription within two clear months of the date on
which it falls due shall be assumed to have resigned from the Club. Rejoining
members who have exceeded this period will be charged their subscription
appropriately, based on the normal 12 month subscription rate, and at the
discretion of the committee.

4.11   Resignation

Any Member ceasing,
voluntarily or otherwise, to be a Member of the Club, shall thereafter cease to
have any claim upon the property of the Club or to enjoy any of the privileges
of Membership, but shall remain liable for the payment of any debts due to the
Club.

4.12   Expulsion of
Members

It shall be the duty of the
Committee if at any time they shall be of the opinion that the interests of the
Club so require, by letter, to invite any Member to withdraw from the Club
within a time specified in such letter, and in default of such withdrawal to
submit the question of their expulsion to a full meeting of the Committee, to
be held within six weeks after the date of such letter. Members of the
Committee shall be given seven days notice that a question of withdrawal or
expulsion is to be discussed at a meeting of the Committee. The Member whose
expulsion is under consideration shall be given at least seven days notice of
such a meeting and shall be allowed to offer an explanation of their conduct
verbally, or in writing and if two-thirds of the whole Committee shall then
vote for his expulsion, they shall at once cease to be a Member of the Club.

4.13   Observation
and Interpretation of the Rules

Every member binds themselves to abide by the
Rules of the Club and also to any modifications made in conformity with the
Rules and to accept as final and binding the decision of the Committee in all
cases of dispute or disagreement as to the interpretation.

4.14   Access to the
Rules and Regulations

Every Member shall have access to the Club
Constitution on election to Membership.

4.15     Property of
the Club

Any badges, property and/or equipment issued to a
Member by or for the Club shall remain the property of the Club. On termination
of their Membership, Members shall deliver up such property to a committee member.

5. CLUB OFFICIALS

5.1     Management

The authority and responsibility for the transaction of the business of the Club for its management shall be vested in a Committee, who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for which the Club is established, other than those hereby expressly directed or required to be exercised or done by the Club in a General Meeting.

5.2     Election of Officers

The Chairman and Vice-Chairman of the Club and Treasurer, Secretary and Committee shall be elected at the Annual General Meeting, subject to termination at the next Annual General Meeting following their appointment. Any member of the
committee can put themselves forward for re-election as many times as they wish.

5.3     Committee

Nominations of Candidates for election to the Committee must be done in person or by special prior arrangement with the committee prior to the Annual General Meeting.
Nominations of Candidates shall be seconded and voted in by a majority of membership.

The Committee shall consist of not less than five and not more than ten Members, including the Chairman and Vice-Chairman, who shall be full Members of the Committee.

The Committee shall have the power to co-opt other Members as they deem necessary.

The Committee may appoint, from outside the Membership of the Club, an Auditor and/or a Solicitor.

The Committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter which is specifically referred to the Committee.

One quarter of
the Members of the Committee shall form a quorum.

 

5.4    Committee Meetings

The Secretary, either of his/her own accord or by the direction of the Chairman, shall, unless otherwise agreed by all the Committee, give at least seven days notice of the holding of a Committee Meeting.

5.5     Absence from Committee

Any Member of the Committee who shall, without sufficient reason, absent themselves from three consecutive Committee Meetings may be assumed to have resigned from the Committee.

5.6 Committee Voting

Each Member present at a meeting of the Committee shall be entitled to exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. The Committee shall vote by ballot if any Member present so demands.

6.      MEETINGS

6.1     Annual General Meeting

The Annual General Meeting of
the Club shall be held in the month of
December in each year upon a
date and at a time to be
fixed by the Committee.

The Annual General Meeting shall:

  • Receive from the Committee a full statement of accounts which may be audited, showing the receipts and expenditure for the year.
  • Receive from the Committee a report of the activities of the Club during the said year.
  • Elect the Committee;
  • Decide on any resolution which may be duly submitted to the meeting as provided for in these rules.

6.2     Special General Meeting

A Special General Meeting may be convened by the direction of the Committee, or by the Chairman or Vice-Chairman at the request of at least ten percent of the Members of the Club.

6.3     Agenda

When Members wish a matter to be discussed at a General Meeting, the text of that matter, signed by at least two Members, shall be sent to the Secretary sufficiently before the date of such meeting so as to be included in the agenda of that meeting.

A copy of the agenda shall be made available to each Member prior to the meeting, but the fact that any Member has not seen a copy of the agenda shall not invalidate the proceedings.

Business which is not included in the agenda, under the item “Any Other Business” shall not be discussed at the meeting unless a majority of the Member present is in favour of the discussion taking place.

6.4     Voting

Every Member with the right to be present may express one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in section 3, a majority of votes decides a resolution.

6.5     Right to be Present

No one can take part in General Meetings unless they have been duly elected as a Member of the Club, and has paid their subscription according to these Rules, except in the case of persons outside the Membership who have been appointed by the Committee to act on the Clubs behalf.

7.   EVENTS AND SHOWS

7.1   Acquisition of Entry Passes

The Club events co-ordinator will make advances to show organisers on the Club’s member’s behalf, for tickets and entry passes to such shows. In these circumstance, attendance at such shows will be under the auspices of the Club.

Applications by individual members to shows will not be purported to be under the clubs auspices, unless agreed by the committee at a monthly meeting prior to the event.

Any Member convicted of an offence arising out of his being in charge of a motor vehicle at any Club event or on Club business shall thereupon be liable to instant and irrevocable expulsion from the Club.

7.2     Legality of vehicles

All vehicles must be road legal where
applicable.

7.3     Show Attendance

Where the Club has gone to the trouble of acquiring tickets or passes to events on its member’s behalf, it is reasonably expected that those members requesting such passes actually attend the event as agreed. Failure to do so will reflect badly on the club as a whole, and will result in serious consideration of the efficacy of procuring further passes at events and shows on their respective behalf.




MOT test exemption

FBHVC Newsletter Addendum – June 2018

This information supersedes all previous advice the Federation may have given including that in Issue 3 of the Newsletter. We must stress that all previous advice was provided in good faith based upon information supplied to us by the Department for Transport (DfT) and its Agencies. The Federation apologises if any members have been misled by advice previously provided.

The advice given here describes the process as it has now been clarified by the Driver and Vehicle Licensing Agency (DVLA) which manages the exemption process on behalf o

Changed MOT/GVT Exemption regime

Principles of exemption within the vehicle licensing system

  • The Regulations provide the exemption (forty years old and not substantially changed within the last thirty years) for cars vans and motorcycles. That is a matter of law and does not of itself require any action.
  • The regulations are more complex for other classes of vehicles, as the Federation has made clear in past Newsletters. The Federation remains unclear as to whether and to what extent the online licensing system will take account of these complexities.
  • The definition of “vehicles of historic interest” contained in the Regulations is not carried through into the licensing system.
  • The system also does not depend upon the vehicle being in the Historic taxation class.
  • DVLA has chosen not to check vehicle status until at least the next available date for relicensing of the vehicle.
  • The system is based upon the DVLA database showing a vehicle as having been registered at least forty years ago. That database assumes the vehicle to be exempt. The Federation of course recognises that a vehicle may not have been registered immediately after it was built and a mechanism has been established to ensure such vehicle can enter the “historic” taxation class. There is currently no mechanism of which the Federation is aware by which this anomaly can be dealt with in this system.
  • Conversely, a vehicle can become eligible for MOT exemption some months before meeting the historic taxation class exemption requirement
  • Confirmation by an applicant as to whether a vehicle is correctly identified as exempt, as described below, does not feed into any database and DVLA has no intention of creating such a database.
  • The confirmation provides only a mechanism for proceeding with relicensing of a vehicle if the MOT is not still “valid”.
  • Conversely if the vehicle has a valid MOT (even if it is a “voluntary” MOT) a confirmation or otherwise need not and indeed cannot be made.

Licensing System Operation

At a Post Office

  • If a vehicle registered over forty years previously  which does not have an MOT is being presented for relicensing at a Post Office, a V112 (or V112G as the case may be) must be shown to the Post Office clerk before relicensing may progress. The Post Office clerk will simply look at the signed Form, confirm that fact on their system and return it to the keeper.
  • If the vehicle has a valid MOT, even if voluntary, no V112/V112G will be required.
  • This process will be repeated at each annual relicensing.

Online

  • If a vehicle registered over forty years previously which does not have a valid MOT, is being presented for relicensing, a page headed “Check Vehicle details; MOT/GVT Exemption test certificate declaration” will appear.
  • This page says that DVLA records show the vehicle is over forty years old and thus may be exempt from testing and that the record assumes the vehicle has not been substantially changed. This page then enables the ticking of one of two boxes; these declare either that
  • the record is “correct”. i. e the vehicle is nots ubstantially changed and thus exempt, or
  • “incorrect”, i.e. is substantially changed and thus not exempt.
  • The applicant then selects “continue”.
  • If the applicant has selected “correct” licensing will continue towards completion.
  • In the unlikely event of the applicant selecting “incorrect” in respect of a vehicle with no MOT, a new page requiring the applicant to go to a Post Office with an MOT will appear and licensing will not proceed.
  • If a vehicle is being presented for relicensing online has a valid MOT (even if it is voluntary), the process will complete without the page containing the declaration appearing. The page cannot be voluntarily accessed if the vehicle has an MOT, whenever that MOT expires.
  • This process will be repeated at each annual relicensing.

Enforcement

  • The Federation has been advised by DfT that the database upon which the police undertake MOT enforcement will show a right of exemption at forty years after registration. The police will not, to our knowledge, have visibility of the confirmation process and thus will not be aware whether a vehicle over forty years old does require an MOT because it is substantially changed within the rules.
  • While the Federation has no reason to believe that members should be concerned on this account, the Federation should make it clear that it has no information regarding how and whether there is guidance to police officers regarding enforcement of the actual Regulations, or the validity of the actions of keepers in either providing a signed V112 (or V112G) or checking the online declaration box.
  • For the avoidance of doubt, the obligation not to use an unroadworthy vehicle on the road is unaffected by this process.

If you go to https://www.gov.uk/historic-vehicles you will find the sentence: ‘You do not have to apply to stop getting an MOT for your vehicle each year. However, you must still keep it in a roadworthy condition’.




F.B.H.V.C. on Radically Altered

By Ian Edwards of F.B.H.V.C.

The Federation is now in a position to properly explain a topic previously only mentioned in passing. It may be recalled that over the last few months l have made some cryptic references to the potential pitfalls that could arise from modifying a monocoque bodyshell.

During that period the Federation has been involved in discussion with DVLA and with the owners and clubs involved with two particular cars. From that we are now in a position to provide much clearer guidance.

Regardless of what may have happened in the past, any alterations to a monocoque bodyshell will be considered by DVLA to fall within the ‘radically altered’ category and the rules set out therein will apply (see lNF26 and https://www.gov.uk/vehicle registration/radically-altered-vehicles). As a result, DVLA will cancel the vehicle’s original identity, require the vehicle to be marked with a DVLA VIN, the vehicle will be required to obtain an individual Vehicle Approval (IVA) and a ‘Q’ registration will be issued.

lf the vehicle is already registered the existing registration will be withdrawn.

The two instances referred to concerned saloons or coupes converted to convertibles but the same approach would apply to saloons converted to pickups and other similar changes.

Exactly the same principle would apply to modified chassis and indeed to modified frames for motorcycles.

FBHVC are fully aware that for the large majority of historic vehicles it is not possible to obtain an IVA without expensive and significant modifications which would in any case destroy the historic integrity of the vehicle.

Thus the only conclusion can be ‘don’t do it!

Discussions continue with DVLA about how this policy can best be brought to the attention of vehicle owners as FBHVC feel that currently it is not generally appreciated that modifications of this nature will bring the vehicle within the ambit of the ‘radically altered’ rules.




MOT Changes 2018

This is well worth a read. Clears up some aspects of the new MOT rules and how the insurance companies are likely to view classics without an MOT. Please follow the link to Hagerty Insurance site

MOT Rule changes 2018




AGM members notes

If you missed the AGM notes of proceeding are available to club members on our website

https://nwcasualclassics.online/wp/members-login/meeting-notes/

Please not you must be an NWCC member and logged in to view AGM notes.

Phil